ANNUAL CONFERENCE PLANNING COMMITTEE
Roles and Responsibilities:

Roles and Responsibilities:

Structure. The following positions shall be established / filled to work with the President/CEO and World Headquarters (WHQ) staff in providing IAAM member-driven support: (1) Chair – 2nd Vice President - responsible for overall coordination of committee strategy and agenda(s) for Annual Conference and Trade Show, (2) Vice Chair- Local Host Committee – responsible to coordinate local host activity and support, (3) PDC Chair – Program Development, (4) Allied Rep – F & B purveyor of host site, (5) Venue Reps – 5 facility specific, (6) any joint venture or combined meeting partner, e.g., NAC, (7) and At-Large representatives to include, but not be limited to, local host chair and F & B representative of the next Annual Conference site; future host chair (2 years out); and At-large meeting planner. To facilitate empowerment of committee development, chair may appoint other sub-committees and vice chairs where applicable. [see vice-chair roles for support detail]. Ex-officio members consist of IAAM President, Executive Director, Education Director, Board Services Director, Meeting Manager, Trade Show Manager, Director of Donor Relations.

1) Develop a strong conference program that fulfills the Vision and Mission of the Association utilizing committee and sub-committee roles to address all meeting components to include, but not be limited to, host, sponsorship, programming, budget, and social events.

2) Provide preliminary program [agenda] along with budget projections to the Board of Directors (BOD) at the Mid-Winter meeting for review and approval and provide final program to WHQ staff on or before April 1, 2005.

3) Seek input in the development of the program from all IAAM committee liaisons and program areas, but specifically coordinate detailed planning with the Professional Development Committee, Diversification Committee, Allied Committee, IAAM Foundation and local Host Committee.

4) Provide a Past Presidents’ Forum that develops understanding and appreciation for the senior office track.

5) Assist the University Committee with the Universities Venue Management Conference (UVMC) program within the IAAM Annual Conference and Trade Show.

6) Enhance event program presentation(s) to include, global issues, new member activities, sponsor acknowledgments, exhibitor appreciation, honor recognition, and transportation needs that leave a lasting positive experience.

7) Develop promotion campaign strategy [with Marketing Manager] that includes, but is not limited to, branding, collateral design, target market penetration, advertising medium and schedules, partnerships. The presidential theme is incorporated into the format, program and content of the Annual Conference.