Roles and Responsibilities:
1. Structure. The following positions shall be established /
filled to work with the President/CEO and World Headquarters (WHQ)
staff in providing IAAM member-driven support: (1) Chair –
responsible for overall coordination of committee strategy and
agenda(s); (2) Vice Chair- serves on Professional Development
Committee - PDC) – responsible to coordinate development of
Programming / Education content for AMC and Annual Conference; (3)
Budget & Finance Rep - (serves on Budget and Finance Committee) –
responsible for coordination of AMC budgetary development (due each
year by Oct 1 for FY beginning Apr 1) and AMC financial forecast
management using current FY budget as well as work on the 3yr Master
Business Plan; (4) Sponsorship Rep - responsible for coordination of
AMC sponsorship; (5) EAC Rep – (serves on External Affairs
Committee-EAC) – responsible for event publicity, promotion and
membership. To facilitate empowerment of committee development,
chair may appoint other sub-committees where applicable. Vacancies
should be filled no later than July 1, annually and assume role
following Annual Conference.
2. Advocacy. Monitor the arena industry, including Concert
Industry Consortium, Arena Network, Arena Marketing, and Suite
Managers, etc, and provide information and/or recommendations to the
External Affairs (EAC) Committee (and IAC) as deemed appropriate for
further evaluation, input, and position statements relative to
public assembly facility. Key: DAL, Allied, Cert, EAC
3. AMC. Develop programming content and produce an annual
event, targeted at arena professionals, for Arena Management
Conference (AMC). Work in conjunction with the IAAM Meetings
Department with coordinated input from the IAAM Director of
Education and the Professional Development Committee (PDC), to
provide strong educational content in accordance with IAAM
Conference standards and policies (manual provided). Include
interests of local Host Committee, Diversification Committee,
Universities Committee, and Allied Committee with coordinated
solicitation of sponsorships with IAAM staff utilizing sponsorship
guidelines (guidelines provided). Provide recommendations of
Committee to Meetings Manager for future conference sites for
advance booking.
Key: Chair, VC, B&F, Sponsorship.
4. Annual Conference. Develop Arena Committee's portion of
the program for the Annual IAAM Conference and Trade Show with the
IAAM Meetings Department and Annual Conference Planning Committee
with input from the IAAM Director of Education, PDC, and all other
appropriate committees. Assist in facilitation of booking agency
involvement. Key: Chair, VC, B&F
5. Communication. Communicate with allied industry
associations to promote mission of IAAM and seek industry liaisons
in areas of common interest or issues; offer participation in allied
industry meetings and panels. Provide an annual report to the BOD by
April 30 of each year. Key: DAL, Chair, EAC.
6. Articles. Provide articles [via – WHQ Editor] with Arena
perspective for Facility Manager relative to each of the following
magazine departments: Finance & Administration, Sales & Marketing,
and Operations & Events as requested by WHQ staff. Provide
information on arena industry for IAAM E-News to communicate issues
with membership constituents. Key: Chair, EAC
7. Meetings/Reports. Meets during annual conference and trade
show at specified times with a prepared agenda and thereafter a
minimum of two occasions (fall and spring) via audio conference
calls (assisted by WHQ). Provide minutes of each meeting to
committee and WHQ staff [Directors – Board Services; Sales and
Marketing] and submit reports to DAL-Arenas at specified times prior
to mid-winter Board of Directors (BOD) meeting (December each year)
and Annual Conference Key: DAL, Chair, B&F
Works: / Objectives:
Scope: Scope of work might include (1) providing a cohesive and
unified academic program; (2) establishing program guidelines for
student involvement, (3) encouraging data research and article
initiatives, and (4) work with DAL – Arenas along with CFO to
develop a Business Plan for enhancing Arena constituency
contribution to the industry.
