Roles and Responsibilities:
1. Structure. The following positions shall be established /
filled to work with the President/CEO and World Headquarters (WHQ)
staff in providing IAAM member-driven support: (1) Chair –
responsible for overall coordination of committee strategy and
agenda(s); (2) 1st Vice Chair- Programming / Education (serves on
Professional Development Committee- PDC) – responsible to coordinate
development of program content for ICCC and Annual Conference; (3)
2nd Vice Chair - Finance (serves on Budget and Finance Committee) –
responsible for coordination of ICCC budgetary development (due each
year by Oct 1 for FY beginning Apr 1) and financial forecast
management of ICCC event using current budget as well as work on the
3yr Master Business Plan; (4) Sponsorship Rep - (serves on External
Affairs Committee- EAC) – responsible for coordination of ICCC
sponsorship; (5) Promotion Rep – (serves on membership committee) –
responsible for event publicity and membership promotion. To
facilitate empowerment of committee development, chair may appoint
other sub-committees where applicable. Vacancies should be filled no
later than May 1, annually and assume roll following Annual
Conference.
2. Advocacy. Monitor the convention and exhibition industry,
including ESCA, ICCA, IAFE, AIPC, etc., and provide information
and/or recommendations to the External Affairs (EAC) Committee (and
IAC) as deemed appropriate for further evaluation, input, and
position statements relative to public assembly facilities.
Communicate with allied industry associations including PCMA, ASAE,
and IAEM to promote IAAM’s mission and seek industry liaisons in
areas of common interest or issues; offer participation in allied
industry meetings.
3. ICCC. Develop programming content and assist WHQ staff in
production of an annual event, targeted at convention center
professionals, for International Convention Center Conference (ICCC).
Work in conjunction with the IAAM Meetings Department with
coordinated input from the IAAM Director of Education and the
Professional Development Committee (PDC), to provide strong
educational content in accordance with IAAM Conference standards and
policies (manual provided). Include interests of local Host
Committee, Diversification Committee, Universities Committee, and
Allied Committee with coordinated solicitation of sponsorships with
IAAM staff utilizing sponsorship guidelines (guidelines provided).
Provide recommendations of Committee to Meetings Manager for future
conference sites for advance booking.
4. Annual Conference. Develop Convention Center / Exhibit
Halls Committee's portion of the program for the Annual IAAM
Conference and Trade Show with the IAAM Meetings Department and
Annual Conference Planning Committee with input from the IAAM
Director of Education, PDC, and all other appropriate committees.
Assist in facilitation of agency involvement.
5. Articles. Provide articles [via – WHQ Editor] with
Convention Center / Exhibit Halls’ perspective for Facility Manager
relative to each of its three regular magazine departments/columns:
Finance & Administration, Sales & Marketing, and Operations & Events
as requested by WHQ staff. Provide information on the convention
center / exhibit hall industry for IAAM E-News to communicate issues
with membership constituents.
6. Meetings/Reports. Meets during annual conference and trade
show at specified times with a prepared agenda and thereafter a
minimum of two occasions (fall and spring) via audio conference
calls (assisted by WHQ). Provide minutes of each meeting to
committee and WHQ staff [Directors – Board Services; Sales and
Marketing] and submit reports to Chair of IAC at specified times
prior to mid-winter Board of Directors (BOD) meeting (December each
year) and Annual Conference. Recommend a list of nominees, as
appropriate, for CIC Hall of Leaders to the Board for the post
Annual Conference board meeting.
Works: / Objectives:
Scope: Scope of work might include (1) providing a cohesive and
unified academic program; (2) establishing program guidelines for
student involvement, (3) encouraging data research and article
initiatives, and (4) work with DAL – Convention Centers and
Exhibition Halls to develop a Business Plan for enhancing ICCC
constituency contribution to the industry.
