UNIVERSITIES COMMITTEE
Roles and Responsibilities:

Roles and Responsibilities:

1. Structure. The following positions shall be established / filled to work with the President/CEO and World Headquarters (WHQ) staff in providing IAAM member-driven support: (1) Chair – responsible for overall coordination of committee strategy and agenda(s); (2) Vice Chair- (serves on Professional Development Committee- PDC) – responsible to coordinate development of Programming / Education content for UVMC and Annual Conference; (3) Budget & Finance Rep (serves on Budget and Finance Committee) – responsible for coordination of UVMC budgetary development (due each year by Oct 1 for FY beginning Apr 1) and UVMC financial forecast management using current FY budget; (4) Sponsorship Rep - responsible for coordination of UVMC sponsorship; (5) EAC Rep – (serves on External Affairs Committee) – responsible for event publicity, promotion and membership. To facilitate empowerment of committee development, chair may appoint other sub-committees where applicable, e.g., Faculty, Student, etc. Vacancies should be filled no later than July 1, annually and assume role following Annual Conference.

2. Members: Participation on committee shall be governed by the association by-laws and consist of any member individuals engaged in education and/or the services of venue management on a university / college campus to include, but not be limited to, students, faculty, facility management and operations [student unions/conference centers, arenas, stadiums, auditoriums, art centers, theaters] research.

3. Advocacy. Monitor the university environment, including NCAA, Student Program Organization, Physical Plant Managers Assoc., etc., and provide information and/or recommendations to the External Affairs (EAC) Committee (and IAC) as deemed appropriate for further evaluation, input, and position statements relative to public assembly facilities. Key: DAL, Allied, EAC.

4. UVMC. Develop programming content and assist WHQ staff in production of an annual event, targeted at university professionals, for University Venue Management Conference (UVMC). Work in conjunction with the IAAM Meetings Department with coordinated input from the IAAM Director of Education and the Professional Development Committee (PDC), to provide strong educational content in accordance with IAAM Conference standards and policies (manual provided). Include interests of local Host Committee, Diversification Committee, and Allied Committee with coordinated solicitation of sponsorships with IAAM staff utilizing sponsorship guidelines (guidelines provided). Key: Chair, VC, B&F, EAC, Faculty, Sponsorship.

5. Articles. Provide articles [via – WHQ Editor] with University perspective for Facility Manager relative to each of its three regular magazine departments/columns: Finance & Administration, Sales & Marketing, and Operations & Events as requested by WHQ staff. Provide information on universities for IAAM E-News to communicate issues with membership constituents. Key: Chair, VC, EAC, Faculty.
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6. Meetings/Reports. Meets during annual conference and trade show at specified times with a prepared agenda and thereafter a minimum of two occasions (fall and spring) via audio conference calls (assisted by WHQ). Provide minutes of each meeting to committee and WHQ staff [Directors – Board Services; Sales and Marketing] and submit reports to Chair of IAC at specified times prior to mid-winter Board of Directors (BOD) meeting (December each year) and Annual Conference. Prepare recommendations to fill committee responsibilities for IAAM 1st VP by April 1 each year. Key: Chair, DAL


Works: / Objectives:

Scope: Scope of work might include (1) providing a cohesive and unified academic program; (2) establishing program guidelines for student involvement, (3) encouraging data research and journal publishing initiatives, (4) conducting fiduciary responsibilities of program components to insure financial contributions to the overall association.

1. Needs Assessment: Work with IAAM staff to develop to assess IAAM university member needs in the areas of education and professional development.

     1.1. Survey Members
     1.2. Focus Groups
     1.3. Evaluation tools.

2. Conference Programming: Identify relevant topics/issues and speakers that will proactively provide tangible enhancement to the venue management work place and value to IAAM members.

     2.1. Personal Improvement
     2.2. Professional Development

3. University Conference: Annually plan, program, promote, and produce a University Venue Management Conference (UVMC) in conjunction with the Annual Conference [conference within a conference] that addresses current issues of the university venue and attracts university professionals, staffs, faculty and students.

     3.1. Committee [consisting of a minimum of the following: chair, vice-chair, program sub-
            chair, promotion sub-chair, event meeting/operations sub-chair, and budget sub-
            chair] shall meet during the annual conference to initiate planning for the upcoming
            program needs of the university constituents.
     3.2. Programming and promotion of conference agenda shall be initiated by sub-chairs 
           with WHQ Education/Professional Development Department in accordance with
           established guidelines and timelines as follows: Preliminary schedule template     
           completed by November 1; Key Note Speaker by January 1; Promotion Campaign
           initiated by February 1.

4. Faculty: Identify the most effective means by which associate “faculty” members can best serve IAAM for the benefit of all facets of the public assembly facility industry.

     4.1. Identify non-member associate faculty who would be assets to IAAM as members;
           promote the growth and involvement of faculty within IAAM.
     4.2. Develop a suggested outline, guidelines and requirements needed along with
            identifying the processes involved setting up an IAAM research journal to be used
            for the call of industry research papers.
     4.3. Work with the Director of Membership and the membership committee in
           encouraging, promoting, and developing internships, independent studies, and
           practicum experiences with active and allied members; and assist in the leadership
           development and recruitment of minorities into the association and industry.